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What additional evidence do I need to retain for students?

International students have a restriction on how many hours per week they can work. Commonly this is 20 hours per week during term time and full time during vacations.

To obtain the statutory excuse in respect of a student, additional evidence of the student’s academic term and vacation dates must be obtained and retained.

This additional evidence can be requested from the student directly, but the evidence must originate from the education institution which is sponsoring the student.

The appropriate evidence can take the form of:

a printout from the student’s education institution’s website or other material published by the institution setting out its timetable for the student’s course of study. The website should be viewed to check that the link is genuine; or
a copy of a letter or email addressed to the student from their education institution confirming term time dates for the student’s course; or
a letter addressed to the employer from the education institution confirming the term time dates for the student’s course.

Read more about this and other questions in our

Right to work checks and civil penalties section.

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Disclaimer

Given the fast pace of change, we would stress that this information is designed to be informative, not advisory and represents our understanding of English law and practice as at the date indicated. We would always recommend that you should seek specific guidance on any particular legal issue.

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